August 2019: Social Hour!

We’ve been meeting for nearly a year now and wow, we’ve talked about a lot of important stuff since last October. So let’s take a moment to sit back, relax, and reflect. Let’s re-introduce ourselves, take a moment to talk about some of the cool stuff we’ve been working on, and chat a bit about whether or not we want to keep this up and keep this going on a monthly basis.

The meeting time (voted for by 13 of you): will be Tuesday, August 20, 2-3 pm.

Join details below:

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Meeting ID: 491 579 104
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July 2019: reference stats

How do you track use of your collections? Do you track use of your collections? What use do you track? How long do you keep that documentation if you create it? If you keep use stats, what do you do with them?

Gwen Higgins has volunteered to lead the discussion this month. It will be at 1-2 pm, Tuesday, July 23. To join the meeting online, click here.

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Meeting ID: 855 254 152

Personal note from Arlene: it’s a very scary time for a lot of us working in public archives, libraries, and museums in Alaska right now. Part of why it’s so scary is that we’re not sure what the future holds for us, our users/clientele, our missions. Maybe that’s a good topic for August? If the future is a little more clear at that point?

June 2019 meeting: professional orgs

Tuesday, June 25, 3-4 pm. We’re discussing the professional association landscape as it’s shaping up here in Alaska: the new, expanded scope of the AkLA Special Libraries & Archives Roundtable, the proposal to bring the annual Northwest Archivists meeting to Alaska in 2022, other related professional associations like Museums Alaska, and the costs and benefits of belonging to national groups like SAA. Rose Austin, current SLAR chair, Sara Piasecki, current NWA State Rep and SAA Key Contact, and Della Hall, executive director of Museums Alaska will present information and try to answer questions people have about various associations.

Meeting join information:

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Meeting ID: 531 128 122
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June 2019 meeting planning

Let’s meet up to discuss the professional association landscape as it’s shaping up here in Alaska: the new, expanded scope of the AkLA Special Libraries & Archives Roundtable, the proposal to bring the annual Northwest Archivists meeting to Alaska in 2022, other related professional associations like Museums Alaska, and the costs and benefits of belonging to national groups like SAA. Rose Austin, current SLAR chair, Sara Piasecki, current NWA State Rep and SAA Key Contact, and Della Hall, executive director of Museums Alaska will present information and try to answer questions people have about various associations.

Now, to schedule: Please vote for whatever times work for you in the scheduling poll by noon on Monday, June 10.

May meeting: 1-2 pm, Thursday 5/30/19

That’s the time, the topic is the forms we use with researchers. Let’s take a look at the ones that some of us are using, figure out what’s up with all those clauses, what works, what doesn’t, and so on. What prompted that line about reproductions being provided for one-time use only? How do you word your copyright statements and citation obligations? Do you allow photography of documents and do you have any specialized standards for that? Do you have something that tells researchers what to do if they find sensitive content or something looks like it may be out of order?

I’ve created a google drive folder for forms to be shared in advance of the meeting. At the moment, if you go to that link, you should be able to view any of the forms that are already uploaded. Do you have forms you’d be willing to share? If so, use the contact button (top right of this post in the menu bar) to reach me so I can get you permission to upload to the folder.  Be sure to include the email address I need to use to send you the invite to upload.

Once again, we’re using Zoom to host the meeting. If you want to use your computer or mobile device to join via the web, the link is here. Contact me if you need audio call-in instructions.

May 2019 meeting planning

First up: here’s the scheduling poll for the May meeting. Please go vote by end of day on Friday, May 3 so we can get that on everybody’s calendar as soon as possible.

Second: I was going to do a poll of potential meeting topics but I received only two suggestions after the last meeting. One was to talk about what we do with grey lit as archivists (you know, the semi-published stuff or self-published materials for which only a few copies are floating around) and the other was to talk about the forms we use when working with users of our materials. Since the second seemed applicable to a much wider group of our regular attendees and I’ve received several requests for these lately here at the UAA/APU Consortium Library archives, I hope you don’t mind that I chose to go with that one for the moment. We can absolutely do the other one for another meeting if it interests you: please let me know. Also if you have any other suggestions for meeting topics, please let me know? The contact link in the menu on the upper right is a great way to do that.

Related to the meeting topic: If you have boilerplate (or not so boilerplate) forms that you use with researchers when they come in to use materials or request copies or request permission to use, etc, would you be willing to share in advance? I’ll get those set up on a google docs site so we can view them in advance of the meeting. Then hopefully during the meeting we can all talk with each other and ask questions about why the forms look the way they do, maybe borrow cool language that somebody else has come up with, and so forth. Use the contact link in the menu bar to let me know if you have forms you’re willing to share and I’ll get in touch via email with a link that will allow you to load those up.

Also: if you’re interested in being the discussion leader, will you let me know?

 

April Meeting Mon 4/22 1-2 pm

Note: this is going to be one of those “what happens in AKArchivists, stays in AKArchivists meetings.” In order to make sure the discussion can be as candid as possible, this meeting will be limited to attendees who are willing to agree to not share any identifiable information about what is said.

With that in mind: let’s talk about sensitive materials:

Many of us have documents/materials that are covered under various regulatory and statutory requirements that require all or bits of them not be public, many of us also have materials with culturally sensitive content or similar that mean that you might have to limit the audience or consider whether or not you should even keep them.

What do you do? How do you handle these? Who do you go to for advice? Do you need assistance? Do you have examples of times you’ve negotiated a situation like this?

To get the meeting join-in information, use the contact us in the menu in the top right. At least 2 hours prior to the meeting! (And thanks to Jo for the spotting that I’d gotten my left and right mixed up.)

April 2019 meeting planning

Meeting scheduled for Monday, April 22, 1:00-2:00 pm.

Let’s talk about sensitive materials:

Many of us have documents/materials that are covered under various regulatory and statutory requirements that require all or bits of them not be public, many of us also have materials with culturally sensitive content or similar that mean that you might have to limit the audience or consider whether or not you should even keep them.

What do you do? How do you handle these? Who do you go to for advice? Do you need assistance? Do you have examples of times you’ve negotiated a situation like this?

Note: this is going to be one of those “what happens in AKArchivists, stays in AKArchivists meetings.” In order to make sure the discussion can be as candid as possible, this meeting will be limited to attendees who are willing to agree to not share any identifiable information about what is said, unless the speaker agrees to have that information shared.

March meeting Weds 3/27 1-2 pm

The votes are in and 1 pm on Weds is our monthly AKArchivists meeting. We’ll hopefully be sharing our virtual space this time with representives of some of our allied groups and supporters. This is our chance to discuss together how we can best reach out to each other. If you have any questions you’d like to have covered, just comment below or use the contact us link in the menu in the top right to get those in. Or bring them up at the meeting: that works too!

Here’s the log-in information for the meeting. You can join via the web interface on your computer,  Zoom has a pretty easy to use app for mobile devices if you prefer that, or call in.

Topic: AK Archivists March meeting, 1-2 pm, Weds 3/27
Time: Mar 27, 2019 1:00 PM Alaska

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Meeting ID: 662 419 183
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March 2019 meeting planning

Where did March go? It’s almost over! I need at least two extra weeks this month, I think. How about you?

Our March meeting is a follow-up on the February meeting on outreach: this time we’re inviting some archives supporters to attend. What questions do you have for them? Maybe how they hear about what we’re up to? How do we get information about support opportunities to them? What questions might they have for us?

Once again, there’s a Doodle poll for a time slot. Please fill it out by end of day Thursday, 3/21 and I’ll get the email out with the chosen time/date on Friday morning. Thanks!