March 2020 meeting with Museum Connect

The March AK Archivists meeting will be March 3 at 11 am. We’re co-meeting with our Alaskan museum colleagues for their monthly Museum Connect. Meeting joining details are on their website. Thanks to Anjuli Grantham and Della Hall for suggesting this opportunity.

In the meantime, we are hoping for part of the conversation to be a mastermind session, where an individual poses a question or quandary and gets input and advice from the group (aka spend time in the “hot seat”). This is a chance for archivists to tap the expertise of museum professionals and vice versa. Do you have to do exhibits and need hints and tips to make it as simple as possible? Are you trying to figure out how to best store those mukluks that came in with a collection? What description protocols should you use with artwork?  We are seeking a few volunteers to start off in the hot seat, so please use the contact link in the site menu to let me know if you are willing!

March 2020 meeting details

Tuesday March 3, 2020: 11 am.

Does this look a little different from our standard vote for a date/time? It is! And there’s a very good reason for that: MuseumsAlaska has invited us to have a joint meeting with them on their regularly scheduled monthly Museum Chat. It’s a change to get together with our museum allies and talk about stuff we have in common, ask the curators questions about materials we hold that are more museum-type, let the curators ask us about materials they hold that are more archives-type, and so forth. We’re still working out the logistical details for the meeting (join-in information, agenda) but will have those here as soon as we can.

February 18: AkLA Special Libraries & Archives Roundtable Annual Meeting

The Alaska Library Association (AkLA) Special Libraries and Archives Roundtable will be having its annual meeting on February 18 from 3-4 pm via Zoom. To keep meetings to a minimum, there will be no separate AK Archivists meeting this month.

An agenda will be sent out before the meeting, but one of the main items on the agenda will be the selection of a chair-elect. The position of chair-elect will be for a two-year term, after which that person will transition into the position of chair. As chair-elect you will meet with the chair periodically to discuss the direction of the Roundtable, possible conference sessions, and meeting agendas.

The chair’s duties include: conducting quarterly meetings including an annual meeting/meeting at conference (typically the conference meeting is the annual meeting — this year is the exception due to the joint conference being held in August); working with members to create programming for conference; communicating opportunities and other announcements with members through the Listserv; and representing the Roundtable on the AkLA Executive Council (E-Council). A more detailed description of Roundtables can be found in the handbook.

This position is a great way to become more involved in the Special Libraries and Archives Roundtable, as well as AkLA as a whole.

If you would like to be considered for the chair-elect position, please send me an email at alaskarose@acsalaska.net

The agenda will likely also include a discussion of any proposals for the joint AkLA/PNLA conference in August submitted by the Special Libraries and Archives Roundtable members or relevant to the Roundtable’s mission.

If you have additional agenda items you can send them to alaskarose@acsalaska.net by February 15.

Hope to see you all there!

January 2020 meeting

I’m not quite sure what happened to December, but it just went Poof! I’ll call it a holiday vacation but now it’s time to get back to monthly meetings. The poll closed with the selected time of Wednesday, January 29, 2-3 pm.

In our October meeting we brainstormed a ton of topics that we could use for future meeting topics. (List below).

For the January meeting, let’s talk about grants. What grants are out there that can help support archives programs? What grants have you gotten and what did you learn from the process?

Meeting joining information:

Join Zoom Meeting
https://alaska.zoom.us/j/882033926

Meeting ID: 882 033 926

One tap mobile
+16699006833,,882033926# US (San Jose)
+19292056099,,882033926# US (New York)

Dial by your location
+1 669 900 6833 US (San Jose)
+1 929 205 6099 US (New York)
Meeting ID: 882 033 926
Find your local number: https://alaska.zoom.us/u/acp2rrAvRf

Join by SIP
882033926@zoomcrc.com

Join by H.323
162.255.37.11 (US West)

Future topics:

  • Problem media
  • Reference statistics
  • Forms
  • Transfer documents/deeds of gift
  • Disaster recovery
  • Copyright issues, Music Modernization Act and what it means
  • development/retention of archivists in Alaska
  • Have folks from different archival collections talk about what their collection strengths are.
  •  Collaboration between archives might be another topic.
  • Dealing with artifacts
  • Conservation of materials.
  • Building relationships with donors?
  • Anthropological collections
  • Medical records/HIPAA concerns
  • Cultural rights
  • Corporate archives
  • Records retention
  • Handing of archival film and video.
  • Grants and grant cooperation
  • Tools like Preservica or Islandora or Archives Space.
  • The language of talking to co-professionals, Terms like accession, provenance, Accession is also sometimes different between archives and archives
  • What our challenges are for our collections would also be a good topic.
  • Professional archivists & local volunteer collections
  • What are the major problems we are trying to solve or what are some of the persistent issues that we haven’t been able to solve
  • What are the persistent issues that we finally HAVE been able to solver.
  • A good topic for Outreach–what are the best ways to reach the people that we want to reach?  What media are they actually using? What do they pay attention to?
  • SLED and what we can do with it
  • Maybe other resources we use?

Sept/Oct 2019 meeting

First an apology from me (Arlene): September got away from me. So September’s meeting is going to be in early October and hopefully I can reset my AKArchivists clock to get going a little earlier in the month.

Edit: And the meeting is now scheduled! 2-3 pm on Friday, October 4. To join, here’s all the messy details:

Join Zoom Meeting
https://alaska.zoom.us/j/411033048

One tap mobile
+16699006833,,411033048# US (San Jose)
+19292056099,,411033048# US (New York)

Dial by your location
+1 669 900 6833 US (San Jose)
+1 929 205 6099 US (New York)
Meeting ID: 411 033 048
Find your local number: https://zoom.us/u/acp2rrAvRf

Join by SIP
411033048@zoomcrc.com

Join by H.323
162.255.37.11 (US West)
162.255.36.11 (US East)
221.122.88.195 (China)
115.114.131.7 (India)
213.19.144.110 (EMEA)
103.122.166.55 (Australia)
209.9.211.110 (Hong Kong)
64.211.144.160 (Brazil)
69.174.57.160 (Canada)
207.226.132.110 (Japan)
Meeting ID: 411 033 048

Topic for this meeting: Discussion topic brainstorm to get us set up for the next year! Over the past year we’ve discussed what to do when you’ve just been presented with a collection, dealing with digital materials, digitization projects, outreach, sensitive materials, researcher forms, the Alaska professional association landscape, and researcher stats.  We could revisit some of those, or we could head off in entirely new directions, or both. Suggestions that have been floated already are: disaster recovery and what can we do to support the development and retention of archivists in Alaska. Do you have problem media? Ethical questions? Need help with volunteer management? Trying to develop a collection acquisition policy? Got great solutions to any of the above and want to share them?

August 2019: Social Hour!

We’ve been meeting for nearly a year now and wow, we’ve talked about a lot of important stuff since last October. So let’s take a moment to sit back, relax, and reflect. Let’s re-introduce ourselves, take a moment to talk about some of the cool stuff we’ve been working on, and chat a bit about whether or not we want to keep this up and keep this going on a monthly basis.

The meeting time (voted for by 13 of you): will be Tuesday, August 20, 2-3 pm.

Join details below:

Join Zoom Meeting
https://zoom.us/j/491579104

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+16465588656,,491579104# US (New York)
+17207072699,,491579104# US

Dial by your location
+1 646 558 8656 US (New York)
+1 720 707 2699 US
Meeting ID: 491 579 104
Find your local number: https://zoom.us/u/abQgoKghJM

July 2019: reference stats

How do you track use of your collections? Do you track use of your collections? What use do you track? How long do you keep that documentation if you create it? If you keep use stats, what do you do with them?

Gwen Higgins has volunteered to lead the discussion this month. It will be at 1-2 pm, Tuesday, July 23. To join the meeting online, click here.

One tap mobile
+17207072699,,855254152# US

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+1 720 707 2699 US
Meeting ID: 855 254 152

Personal note from Arlene: it’s a very scary time for a lot of us working in public archives, libraries, and museums in Alaska right now. Part of why it’s so scary is that we’re not sure what the future holds for us, our users/clientele, our missions. Maybe that’s a good topic for August? If the future is a little more clear at that point?

June 2019 meeting: professional orgs

Tuesday, June 25, 3-4 pm. We’re discussing the professional association landscape as it’s shaping up here in Alaska: the new, expanded scope of the AkLA Special Libraries & Archives Roundtable, the proposal to bring the annual Northwest Archivists meeting to Alaska in 2022, other related professional associations like Museums Alaska, and the costs and benefits of belonging to national groups like SAA. Rose Austin, current SLAR chair, Sara Piasecki, current NWA State Rep and SAA Key Contact, and Della Hall, executive director of Museums Alaska will present information and try to answer questions people have about various associations.

Meeting join information:

Join Zoom Meeting
https://zoom.us/j/531128122

One tap mobile
+16465588656,,531128122# US (New York)
+17207072699,,531128122# US

Dial by your location
+1 646 558 8656 US (New York)
+1 720 707 2699 US
Meeting ID: 531 128 122
Find your local number: https://zoom.us/u/abQgoKghJM

June 2019 meeting planning

Let’s meet up to discuss the professional association landscape as it’s shaping up here in Alaska: the new, expanded scope of the AkLA Special Libraries & Archives Roundtable, the proposal to bring the annual Northwest Archivists meeting to Alaska in 2022, other related professional associations like Museums Alaska, and the costs and benefits of belonging to national groups like SAA. Rose Austin, current SLAR chair, Sara Piasecki, current NWA State Rep and SAA Key Contact, and Della Hall, executive director of Museums Alaska will present information and try to answer questions people have about various associations.

Now, to schedule: Please vote for whatever times work for you in the scheduling poll by noon on Monday, June 10.

May meeting: 1-2 pm, Thursday 5/30/19

That’s the time, the topic is the forms we use with researchers. Let’s take a look at the ones that some of us are using, figure out what’s up with all those clauses, what works, what doesn’t, and so on. What prompted that line about reproductions being provided for one-time use only? How do you word your copyright statements and citation obligations? Do you allow photography of documents and do you have any specialized standards for that? Do you have something that tells researchers what to do if they find sensitive content or something looks like it may be out of order?

I’ve created a google drive folder for forms to be shared in advance of the meeting. At the moment, if you go to that link, you should be able to view any of the forms that are already uploaded. Do you have forms you’d be willing to share? If so, use the contact button (top right of this post in the menu bar) to reach me so I can get you permission to upload to the folder.  Be sure to include the email address I need to use to send you the invite to upload.

Once again, we’re using Zoom to host the meeting. If you want to use your computer or mobile device to join via the web, the link is here. Contact me if you need audio call-in instructions.